That thought process has affected my use of filters in Todoist, and that’s why I try to keep my filter search queries to no more than two components. Especially in Gmail.īecause filters can break…more so if they are too complex. In a lot of cases, I’m not a fan of filters. Then, use those labels as the key identifiers when building filters so that you can really hone in on what you should be working on at any given time. Instead, you should be paying attention to how you’re working in Todoist when you were using it without filters to figure out what labels matter most to you. You don’t want to think about what filter you should be spending time in too often. That’s why locations, people, apps, energy levels, and so on make for good contexts/labels.įilters should be just as limited, if not even more so. With any task management app, you don’t need to concern yourself with how many projects you have, but the number of contexts (which are basically Labels in Todoist) should be limited because they should represent things that will be around far longer than projects. I tend to use David Allen’s adage about inboxes when it comes to filters: have as many as you need but as few as possible.
Filters in Todoist can really allow you to hone in and focus on tasks in a way that neither the Project or Labels View can, and in this post I’m going to offer 5 ways that you can get the most of filters in Todoist. Todoist offers a primer on Filters, but I’ve found that that primer is merely a stepping stone to what you can do with them in a real-time user scenario. Once you’ve become a seasoned user, you realize that switching back and forth between projects and labels can disrupt your workflow, so you finally open up that tab you’ve been avoiding: Filters. Initially, new users spend their time working in Projects and then slowly start adding Labels to the mix, allowing themselves to work with Labels as a trigger. I've not really much need for more complex filters at work.The ability to really focus on tasks in Todoist isn’t limited to Project or Labels views. "This week at work" 5 days & #Work - primary filter for use at work.I also use frequently simpler filters such as: P:Inbox, Overdue, today & today & today & (P1 | P2) & !#Daily & !#Housework & & & today & #Housework, today & today & #daily, today & (P3 | P4) So anything P3 or P4 is at the bottom of the list, and P4 usually gets deleted or re-prioritised, and P3 stuff is more often than not deleted or re-scheduled until it becomes more important/urgent. P1 is urgent & important, P2 is important but not urgent, and so on. I prioritize stuff with Eisenhower matrix, i.e. Today + - stuff I have to remember to do in the evening.Today + P1 & P2 - Bulk of my to-dos, but excludes a bunch of projects that I don't want grouped here, like housework and my daily habits/reminders.Today + any items I've labelled so I know if I'm supposed to be going anywhere out of the ordinary today.take meds and stuff to remember to take to work or that my kid needs for school. Today + any items I've labelled I use this for anything I need to do first thing, e.g.I don't like overdue items so I tend to reschedule un-done items daily. Inbox, so it's always in my face and stuff gets processed pretty much daily.I set it up to show me, in the following order: I also have memory issues and executive dysfunction so Todoist basically runs my life. This wouldn't work without weekly review.
I have my own "Today" filter, which is also my start page.
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